User Manual
×
Menu
Search
 
   
   
   
 
My Pricebook Manual  07-08-15 ©2013-2015 Apex Back Office Solutions  Legal Notice

UPC Distribution

After you click the Add UPC Distribution Button, follow the instructions below.
 
Please Note: UPC Distribution is a bit complex and is a very powerful tool. This Distribution not only updates your Invoice, it also updates the Pricebook, maintains Vendor Order codes and gets new Items and new prices ready to Upload to the Register. Your are getting many things done in one entry, please take care when entering. 
 
UPC Distribution
1

Line is added

1. Line is added  
A line for the UPC Distribution is added to the Invoice Distributions grid.
2

Distribution Entry Changes

2. Distribution Entry Changes 
Distribution Entry screen changes fields for UPC Distributions.
3

Enter Order Code

3. Enter Order Code 
Enter or select an Order Code. Order Codes are usually supplied by the Vendor on the Invoice. When Order codes are entered ,if they are not in the system already, they will be added to this Vendor. If your Vendor does not use Order Codes you can set them up yourself. Order Codes can be letters or numbers or a combination. Order Codes speed  things up because once they are setup they will automatically fills UPC, Description, Department, Cost and Price fields. They save time and will improve accuracy moving forward.
4

Enter UPC Code

4. Enter UPC Code 
Enter or select UPC Code. If the UPC code does not exist in the system, entering a new one here will automatically add this Item to Pricebook and set it to be uploaded to the register. This field must be entered.
5

Enter a Description

5. Enter a Description
Enter the Description. Length may be limited by your register type.
6

Choose Department

6. Choose Department
Choose the Department using the drop down arrow.  If you click the 'Use last' button, the system will choose the last Department you selected in you last saved Distribution.
7

Enter Order Quantities/Cost

7. Enter Order Quantities/Cost
Enter the quantities and cost:
  • Order Quantity is the quantity that goes with the Order Code. These are Order Units.
  • Retail Units/Order Unit  is the amount of Items will go on the shelf per Order unit. In our example on screen, there are 6 Items going on the shelf even though this is 1 Order unit for this Vendor.
  • Cost per Order unit is the cost of the Order Unit not the Retail Items. That comes in the next step.
    After entering these fields you check totals by looking at this information:
8

Enter Retail Price

8. Enter Retail Price
Enter the Retail Price for an individual Item or the Margin.  Entering one will calculate the other. After entry you can check you totals by looking at these boxes:
9

Select next Step

9. Select next Step
You are ready to Add another Distribution or Finalize your Invoice. Click on one for next steps.