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This screen displays all the departments set up in the system. Departments can be added, edited or deleted and descriptions and types changed.
On initial setup, some registers allow you to import the departments, they will need to be assigned types. To see the Department Types go to
3 .
If you think you need to make changes in these screens but are not sure, please contact
Support .
Department Grid Navigation
Grid Headings These are the columns for the Departments. Please see sections listed below for a full description. To sort the grid using the different columns, please see instructions on sorting
here .
Department Type Choose the Department Type from the list.
Expense For expense items - a department with this type will be used in
Invoices and Payouts to handle fees on invoices
Fuel Assigned to Fuel Sales departments. Gives the departments the ability to track gallons
Game Winners For a department that tracks Lottery and Lotto winners paid out of the register
Inventory Most common type - used for departments where store counts will be done and inventory tracked.
Kerosene For stores that sell Kerosene. Allows Fuel functions like gallon tracking
Lottery Used for the Lottery sales department. This allows inventory tracking on Lottery tickets.
Lotto Used for the Lotto sales department. No inventory functions.
Non-Inventory Used for Sales tracking, bit no inventory functions.
Over/Short Used for the department that tracks the over/short - can use more than one.
Payment Future Use - will be used to track customer payments at the register.
Payout Used to track Payments for items or services out of the register. Can have more than one.
Propane For stores that sell Propane. Allows Fuel functions like gallon tracking
Tax Collected Used for departments that track the sales tax collected. Can have more than one.
Tender Used for Departments that track the different types of Payments taken at register, like Cash, Cr Cards etc. Can have more than one.
Department Code Department codes are user definable. We suggest you use the department code in your register, or, if My Pricebook will tie back to a home office, that the home office provide a list of Department codes.
Description Description, Please make this match your register or home office list.
Department Group Optional field that allows you to a assign a group ID to a Department. This will be used in for sorting in reports.
