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Ordering

The Orders function allows you to create e-orders for vendors by scanning the items you want to order. You will upload the e-order file to the computer and then email or upload to your vendor. Check with your vendor to see if they can work with e-order files.
 
Before creating orders using the hand held, please update your validation files on the hand held. Instructions on downloading new validation files are here.
 
When you have completed these steps, a file called Order.txt will be located in C:\ApexBOS\Handheld\Download folder. You can use this file to send to your Vendor.
 
Valid for My Handheld Version 3.04
 
 
Ordering
1

Tap Add Order

1. Tap Add Order
Tap Add Order, the app will open screen
2

Select Vendor

2. Select Vendor
Select Vendor by tapping on drop down arrow .  Find correct Vendor and select Vendor by tapping Vendor name. 
If your Vendor is not in the list you will need to add the Vendor in My Pricebook and re-download the validation files.  For instructions on adding a Vendor click here. For instructions on downloading validation files click here.
3

Fill out Fields

3. Fill out Fields
Enter the Order number and Date. You can tap on the bar next to the date to bring up a calendar to choose a date.
4

Tap Add Items

4. Tap Add Items
Tap Add Items to start. 
5

Scan your item

5. Scan your item
Scan item you are ordering.  You will hear a beep and the UPC field will fill when you receive a successful scan. A description, department, price and other info will display and the app will be waiting in the Quantity field. If you see a UPC number but no other information that could mean 2 possible things.:
                         1. Your Validation file is not up to date or did not load. Click here for instructions to load Validation file.    
 2. Your hand held is not reading the UPC codes properly. Please contact support to help calibrate your hand held device. This is not likely, but can be an issue.
6

Enter information

6. Enter information
Enter Quantity and other information. Entering on the keypad will move you to the next field. You can always tap on a field to enter information.  The gray fields are read only.
7

Tap Save

7. Tap Save
Tap Save. The app will save the items, clear the fields and send you back to the UPC field. You are ready for your next item. 
Repeat steps 5 thru 7 until you have entered all the items you wish to order.
8

Tap Close

8. Tap Close
After all items are entered, tap Close.  The app will then go to screen 5 and will be filled with all the items you entered.
9

Edit Item if needed

9. Edit Item if needed
If you want to edit or remove an item in this order, tap on the item you want to change and the line will highlight in blue, then tap Edit item. The app will take you to screen 4 and you can change any of the information or tap to delete the item from this order.
10

Tap Close

10. Tap Close
Tap close to end out of entering Items.
11

Edit Order if needed

11. Edit Order if needed
If you want to edit or remove an order, tap on the Order you want to change and the line will highlight in blue, then tap Edit Order. The app will take you to screen 4 and you can change header information, edit items or tap to delete the Order. Tap Close when you have completed your changes and continue to Step12.
12

Connect to computer

12. Connect to computer
When you are done entering all your Orders, connect the hand held device to your My Pricebook computer so the Orders can be uploaded.
13

Tap Send

13. Tap Send
Tap Send to prepare the Order file for upload.
14

Tap ok

14. Tap ok
Tap ok after the file has been prepared. The app will upload the file to the computer.
15

Tap Close

15. Tap Close
After the upload is complete, tap Close. You are now ready to use the Orders.txt as your Vendor has instructed. The Orders.txt file will be located in the C:\ApexBOS\Handheld\Download folder on the My Pricebook computer.